PRIVACY POLICY

PRIVACY POLICY

Who we are

The Camborne Cluster of Churches is comprised of the parish churches of Camborne, Crowan, Penponds, Treslothan and Tuckingmill.

Our website address is: http://cambornecluster.org.uk

DATA PROTECTION IN THE CAMBORNE CLUSTER

The PCCs of Camborne & Tuckingmill, Penponds, Crowan and Treslothan are committed to protecting and respecting your privacy. This document sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Examples include contact details, employment history or bank details. You or another person may give us your personal data in relation to an activity or parish that you are involved in. The processing of personal data in the UK is governed by the General Data Protection Regulation (the “GDPR”) and the 2018 Data Protection Act.

2. Who are we?

The PCCs of the four parishes which make up the Camborne Cluster are the data controllers (contact details below). This means they decide how your personal data is used and what for.

Please be aware that clergy, Truro diocese, and the office of the Bishop of Truro are separate legal entities.

3. How much information do we hold about you?

It is likely that for most people we will hold only a small amount of your personal data. This will generally be data you have given us, and relevant information collected mostly from parishes to enable you to carry out your role.

However, because this Notice is for everyone, the list under section 4 about the purposes for which we use personal data is rather long.

We may sometimes hold special categories of personal data such as information about your health and wellbeing, religious beliefs, or in the case of background checks, information about criminal records or proceedings.

We may also receive personal data about you from third parties, for example, your family members, other parishioners, the diocese or external agencies.

4. How do we process your personal data?

The Cluster complies with its obligations under data protection law by: –

  • keeping personal data up to date;
  • storing and destroying it securely;
  • not collecting or retaining excessive amounts of data;
  • enabling you to exercise your rights in regards to your personal data in accordance with requirements of the Data Protection Act 2018;
  • protecting personal data from loss, misuse, unauthorised access and disclosure; and
  • ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

Overall purposes:

1. To enable us to meet all legal and statutory obligations. 2. To deliver the Church’s mission in our communities and to carry out any other voluntary and charitable activities for the benefit of the public as provided for in our governing documents. 3. To carry out comprehensive safeguarding procedures, including due diligence and complaints handling, in accordance with the best safeguarding practice.

In carrying out our overall purposes:

a) To administer records of: –

a) To administer records of: –

  • Authorised Ministers who operate in our Cluster, including Licensed Clergy, Retired Clergy, Clergy with Permission to Officiate; Curates and Ordinands.
  • Lay Readers;
  • Local Worship Leaders and Local Pastoral Ministers and Safeguarding Children’s and Adults Coordinators;
  • Local Deanery, Benefice, DCC (District Church Council), Cluster & PCC (Parochial Church Council) Officers (including but not limited to PCC Secretaries, PCC Treasurers and Churchwardens);
  • Members of the electoral rolls of our parishes;

b) To enable provision of pastoral care;

c) To promote the interests of the Cluster;

d) To manage our employees, contractors and volunteers;

e) To process grants or applications;

f) To maintain our own accounts and records (including the processing of gift aid applications and giving);

f) We may process special categories of data in order to meet legal requirements (such as safeguarding) and obligations to third parties;

g) To inform you of updates on financial matters and legal matters; training events such as  safeguarding and data protection; news, events, activities and services running either within the Diocese of Truro or further afield through:

  • Mailings (by email &/or hard copy)
  • Newsletters (subscription services which you must opt in to receive and from which you can unsubscribe at any time).

5. What is the legal basis for processing your personal data?

  • Legitimate interests, or the legitimate interests of a third party (such as another organisation in the Church of England);
  • Compliance with a legal obligation;
  • Performance of a contract, or to take steps to enter into a contract;
  • To protect a person’s vital interests;
  • Where explicit consent has been obtained.

Religious organisations are also permitted to process information that reveals a person’s religious beliefs, to administer membership or contact details.

6. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared between the employees and volunteers of the Camborne Cluster, in order to carry out a service to other church members or for purposes connected with the Cluster, and with certain third parties outside of the Cluster as set out in Annex 1.

In order to enable members of the public to contact licensed clergy, clergy with Permission to Officiate (PTO), Readers and other Church Officers we will share limited contact details via our website and notice boards. However, these details will only be displayed with the permission of those to whom they pertain.

7. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Save or Delete: the Care of Diocesan Records” which is available from the Church of England website at https://www.churchofengland.org/more/libraries-and-archives/records-management-guides 

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: 

  • To access information we hold on you with no charge to you.
  • To correct and update the information we hold on you.
  • To have your information deleted.
  • To restrict the processing of your data.
  • To moving your data (data portability).
  • To withdraw consent, or to object to the processing of your data (where applicable).
  • The right to lodge a complaint with the Information Commissioners Office (ICO)

Rights may only be exercised by the individual whose information is being held by the Cluster or with that individual’s explicit consent. Children from 13 years upwards are entitled to make their  own requests (where the Cluster is of the reasonable view that they have an appropriate understanding of the request they are making) and parents/carers do not have an automatic right to see information about their children or prevent their child from making a request.

9. Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

10. Changes to this privacy notice

We will review this Privacy Notice regularly and may update it at any time, for example if the law changes. If there are significant changes to the way in which we use your data we will let you know.

11. Contact details

To exercise all relevant rights, queries or complaints please in the first instance contact Francesca Thomas, the Administrator for the Camborne Cluster on 07873 612760 or via camtuckpen@gmail.com. Alternatively, you can write to Camborne Cluster, Camborne Parish Church, Church Street, Camborne TR14 7DF.

You can also contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Annex 1

Third parties with whom data may be shared: –

  • The Truro Diocesan Board of Finance Limited
  • The office of the Bishop of Truro (at Lis Escop)
  • The Archdeacon of Cornwall
  • The Archdeacon of Bodmin
  • The Chancellor for the Diocese of Truro
  • The Diocesan Board of Education
  • The Truro Diocesan Board of Finance Limited at Church House
  • The office of the Diocesan Registrar at Veale Wasbrough Vizards
  • The Legal Advisors to the Truro Diocesan Board of Finance Limited at VealeWasbrough Vizards
  • The Church Commissioners Statistical Office (Statistics for Mission, Return of Parish Finance forms)
  • Charities Commission
  • Companies House

In addition, data may be shared with PCCs, Deanery officers and incumbents of parishes in the Diocese of Truro.

The contact details of Petitioners and/or applicants on individual applications relating to Church Buildings (the Diocesan Advisory Committee) will be shared, through the Online Faculty System (OFS) with: –

  • The Archdeacon of Cornwall
  • The Archdeacon of Bodmin
  • Office of the Diocesan Advisory Committee Secretary (DAC Secretary)
  • The Chancellor for the Diocese of Truro
  • The office of the Diocesan Registrar
  • Statutory Consultees (The Church Buildings Council, Historic England, national Amenity Societies and local authorities)

to facilitate the consideration of applications for either a Faculty or a Matter not requiring a Faculty under the Faculty Jurisdiction Rules

Clergy details will be shared: –

  • Where necessary with institutional bodies that compromise the Church of England, including other Dioceses, for the purpose of administration and compliance with our legal duties.
  • In compliance with our legal responsibilities.
  • With specifically named individuals when required for ministry development review, training and support.